The post It's that time of year..... appeared first on New York State Association of City and Village Clerks.

If you’ve never attended FTS, make sure to bring something for theme night, NOLA.  We like to go all out for our theme nights! Also, make a point to attend hospitality and other social gatherings because the networking at FTS is just as important as attending the classes. Last I heard there are going to be over 125 first time clerks in attendance, this is amazing!! Make sure you attend first time attendee orientation at 1:00pm. It’s a fun time that will give you the background and logistical information you need to have an amazing week at FTS!

Please see the attached RMC/CMFO credit form. YOU MUST COMPLETE THE ATTACHED FORM and email to the RMC/CMFO Chair to receive credit for attending classes at FTS.  If you attend classes and choose not to complete the form, you will not receive any education credits for FTS 2025.  Please review the attached form to become familiar with it, a hard copy will be available upon check-in at the NYSACVC & NYSSMFO booths.

I’m looking forward to an amazing conference and can’t wait to enjoy Lake Placid with you all.

The post NYCOM FTS 2025 Reminders appeared first on New York State Association of City and Village Clerks.

Please complete the survey to help us prepare for the Clerk's Seminar held Tuesday, September 16th. Specific questions or topics that aren't listed, please leave it in the comment section at the bottom. If you check a topic that you'd like to discuss and have specific questions or concerns, please elaborate on that in the comment section. NYSACVC Executive Committee looks forward to our open discussion style session. https://apiya7jf.paperform.co/

The post NYCOM FTS appeared first on New York State Association of City and Village Clerks.

It’s almost here…….NYCOM Fall Training School, September 15-19, 2025, in beautiful Lake Placid! If you haven’t considered attending, please do. NYCOM FTS is an amazing experience full of educational opportunities, networking and growth for Clerks no matter how long you’ve been clerking.  If you’re attending for the first time, make sure to participate in the theme night “NOLA” New Orleans, Louisiana.  At FTS we like to go all out for the theme nights. The NYSACVC Annual Meeting will be Thursday, September 18^th during lunch, please check the box on your NYCOM registration saying that you are attending the NYSACVC Annual Meeting instead of general lunch.  In the near future, please be on the lookout for the registration table sign-up sheet, it’s an important task and many hands make light work. Volunteering for one time slot would be a huge help to the association and a great way to meet your colleagues.

The NYSACVC Executive Committee has been working hard to ensure that we’re supporting all Clerks to the best of our ability.  Look for a survey in the coming weeks regarding what topics you’d like to discuss at the Clerks Seminar class at FTS.  It’s a roundtable discussion format driven by your questions/concerns with NYCOM, OSC and NYSACVC staff to give answers and guidance.  Please complete the survey when you have a chance to give us some time to prepare for the topics raised.

Thank you to the Clerks that participated in the IIMC Educational Program in Latham, NY this past July.  It was amazing to see a room filled with 32 participants, with 18 Village & 6 Cities.  NYSACVC would like to extend a sincere thank you to the IIMC Committee members Liz Gaynor (V-Sands Point), Megan Bay (V-Naples) and Kerri Harrington (C-Oneonta) for the extraordinary effort it took to bring this amazing opportunity back to NYS in conjunction with NYSTCA.  After reading the evaluations, it’s evident that the IIMC Educational Program 2025 was a smashing success and we’re pleased to announce that the program is already booked for 2026 in Latham, NY.  If you haven’t attended an IIMC institute, please consider attending, it’s a four day in-person program filled with intense educational classes that facilitate our jobs as Clerks. Think of it as fine tuning of your clerks’ skills.

Lastly, I want to thank the membership for making my first year as President so memorable.  Over the past year I’ve attended every NYCOM executive meeting and conference held, went to the IIMC Conference for the first time in St. Louis, had a chance to network with so many amazing people and get the new website up and running building on the amazing work of Immediate Past President Liz Dreaper.  Just a reminder to please use and bookmark the new website address: www.nysacvc.org. The old website was supposed to be disabled by CivicPlus, but that hasn’t happened, and we’ve tried to rectify that situation with no avail.  We thank you for your patience regarding all the hurdles we’ve experienced bringing the new website live. 

Looking forward to another year of service filled with amazing people, educational opportunities and memorable experiences!

In Your Service,

Amanda M. Detschner, CMC/RMC/CMFO

NYSACVC President

The post Presidents Message appeared first on New York State Association of City and Village Clerks.

The deadline for the 2025 Clerk of the Year Award is July 1st. 

Nominations may be made by a State Association member; regional Clerk's association; Mayor or City Council/Village Board member. 

The minimum qualifications for the Clerk of the Year Award are as follows:

Member of the Association for at least three (3) years.

• Education on a continuous basis -personal and professional development through participation in, for example, Fall Training School, workshops, IIMC Programs, college courses, etc.
• Experience (on the job training)
• Must have participated in some professional activities (e.g., State  Association, IIMC, local associations).

Additional considerations include the following:

• Activities that have furthered the goals of the Association
• Special achievements (awards or accomplishments)
• Emphasis on current year's activities
• Community service (such as civic association and service organizations)
• Years of municipal service as a Clerk
• Length of membership in State and other associations
• IIMC certification
• Offices/committees in State Association, IIMC and local organizations

Please forward your nomination to the Awards Committee members:

Daniel Borchert, City of Batavia (585)345-6318

dborchert@BataviaNewYork.com

Tara Leeson, Village of Theresa (315) 628-4425

tleeson@villageoftheresany.com

Heather Halstead, Village of Webster (585) 469-4955

HHalstead@villageofwebster.com

Lynnette Carver, Village of Camden  (315) 245-0560

camdengov@yahoo.com

Charnley Abbott, Village of Marcellus (315) 673-3112 ext.1

clerk@villageofmarcelusny.gov

The Awards Committee anxiously awaits your submissions.

The post Clerk of the Year Nominations-2025 appeared first on New York State Association of City and Village Clerks.

1. A person who has put forth extraordinary effort to:
   a) Assist the Association
   b) Promote the goals of the Association
   c) Provide support and help to Clerks and similar positions
   d) The person must be other than a Clerk
   The guidelines for the Distinguished Service Award are as follows:
2. Nomination made by an Executive Committee member and/or a member of the
   Association.
3. Nominations should be forwarded to the Awards Committee, and consideration and
   selection will be made by the Awards Committee.
4. Nomination to be received by July 1st of each year, with award to be presented at the
   Annual Meeting.
5. More than one award may be made in any given year, as well as no award given, with
   decision made by the Committee based on nominations received.
   Please forward your nomination to the Awards Committee members:
   Daniel Borchert, City of Batavia (585)345-6318
   dborchert@BataviaNewYork.com
   Tara Leeson, Village of Theresa (315) 628-4425
   tleeson@villageoftheresany.com
   Heather Halstead, Village of Webster (585) 469-4955
   HHalstead@villageofwebster.com
   Lynnette Carver, Village of Camden (315) 245-0560
   camdengov@yahoo.com
   Charnley Abbott, Village of Marcellus (315) 673-3112 ext.1
   clerk@villageofmarcellus.com
   The Awards Committee anxiously awaits your submissions.

The post Distinguished Service Award Nomination- 2025 appeared first on New York State Association of City and Village Clerks.

The post Wishing you a wonderful Municipal Clerks week! appeared first on New York State Association of City and Village Clerks.

The International Institute of Municipal
Clerks (IIMC) sponsors Professional
Municipal Clerks Week. Founded in 1947,
IIMC is the professional association of
14,700 City, Town, Township, Village,
Borough, Deputy and County Clerks. IIMC
is dedicated to improving the
professionalism of the Clerk and increasing
the productivity of local government.

As President of the NYS Association of City
and Village Clerks, I want to extend my
deepest gratitude for the work/functions
you perform for your communities. The
role of Clerk or Deputy Clerk are extremely
vital in all functions of your City or Village.
Thank you again and keep the forward
momentum you’ve worked so hard to
facilitate!

The post Municipal Clerks Week appeared first on New York State Association of City and Village Clerks.

We are very excited to announce the July 2025 Summer IIMC Municipal Clerks Educational Program

Sunday, July 13 – Thursday, July 17, 2025 Holiday Inn, 400 Old Loudon Road, Latham, NY

$500 Includes 40 hours of classroom training, all meals, banquet, materials, and completion certificates for CMC/MMC certifications

Online registration for classes coming very soon !!

Hotel Accommodations: $149 discounted group rate – see flyer for link to book rooms 4 nights = $596

40 hours training class/hotel - $1096

Space is limited!!

Scholarship opportunities are available NYSACVC, check the nysacvc.org website for the application

Any questions – please contact

Liz Gaynor liz@sandspoint.gov

Megan Bay Megan@naplesny.us

Kerri Harrington Kharrington@oneonta.ny.us

We hope you take advantage of this amazing program!

The post IIMC Municipal Clerks Educational Program 2025 appeared first on New York State Association of City and Village Clerks.

The Academy for New York State's Local Officials:  https://www.osc.ny.gov/local-government/academy

Register for upcoming, free webinars.  https://www.osc.ny.gov/local-government/academy/webinars

Upcoming webinars include:

11/6/24 - Accounting for Capital Assets (for all)

11/13/24 - NYSLRS Record of Activities: Elected and Appointed Officials

12/4/24 - Accounting for Length of Service Award Programs (LOSAP) (for municipal program sponsors)

Register for upcoming accounting schools. https://www.osc.ny.gov/local-government/academy/osc-government-accounting-schools

Register now for our upcoming Spring 2025 classes:

Introduction to Governmental Accounting - March 5-6

Accounting Principles and Procedures - April 9-10

Introduction to Governmental Accounting - May 21-22

Accounting Principles and Procedures - June 11-12

The post OSC Local Government and School District Training - Upcoming Events - Register Now!! appeared first on New York State Association of City and Village Clerks.